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How to Register for and Join a Live Training Session

Live training sessions (also called ILT or VILT) are scheduled classes led by an instructor. They can be in-person or online via video call (Zoom, Microsoft Teams, or Google Meet). This article shows you how to find, register for, and join one.

Finding Sessions in the Catalog

  1. Sign in to your portal.
  2. Click Catalog in the left menu.
  3. To filter for live sessions only, click Filter > Type > Live training.
  4. Session cards show the date, time, duration, instructor name, and available seats.

You can also find sessions inside a specific course. Open the course and look for a module labeled Live session or Scheduled session.

Registering for a Session

  1. Click the session you want to attend.
  2. Click Register or Enroll.
  3. If the session has limited seats, you will either be confirmed immediately or added to a waitlist if it is full.

After registering, you receive a confirmation email with:

  • Date, time, and time zone
  • Location (for in-person) or join link (for virtual)
  • A calendar invite file (.ics) you can add to Outlook, Google Calendar, or Apple Calendar.

Adding the Session to Your Calendar

  1. Open the confirmation email you received after registering.
  2. Click Add to calendar or open the .ics attachment.
  3. Accept the calendar invite in your calendar app.

You can also download the calendar invite from the session page in the platform:

  1. Go to My learning > Upcoming sessions.
  2. Find the session and click Add to calendar.

Joining a Virtual Session

  1. Open the session confirmation email, or go to My learning > Upcoming sessions.
  2. Click the Join button (available 15 minutes before the session starts).
  3. You will be taken to the Zoom, Teams, or Meet call. Follow your organization video call instructions to join.

Tip: Make sure your camera, microphone, and speakers work before the session. Test them in your video app settings.

What to Do If You Miss a Session

If you miss a live session, contact your instructor or your organization administrator. Depending on your organization policy:

  • The instructor may be able to mark you as attended if you have a valid reason.
  • You may be asked to register for a future session.
  • A recording may be available (see below).

Accessing the Session Recording

If your instructor recorded the session, the recording is attached to the session module in the platform after the session ends (usually within 24 hours). To find it:

  1. Go to My learning and open the course.
  2. Find the session module.
  3. Click the session to see if a recording is available.

Not all sessions are recorded. Ask your instructor if you are unsure.

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Need more help? Contact your organization administrator or visit the EmbayLMS Help Center.

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